Current Conference ExhibitExhibitors FAQ's

Exhibitor FAQ's
 
AACD Exhibitor
 
Check out the below FAQs to find your answer regarding the 30th Annual AACD Scientific Session.
 
Who do I contact for more information about exhibiting?
Jeff Roach, Director of Strategic Partnerships, at 800.543.9220 or click here to send Jeff a message.
 
When and where is the 2014 AACD Annual Scientific Session?
April 30 - May 3, 2014.  Exhibit Hall opens on May 1, 2014.
Gaylord Palms Resort & Convention Center – Orlando, FL
 
What is the booth rental fee?
Corner booth = $3,000
Inline booth = $2,700
 
What are my payment options?
Choose to either pay in full or pay the 50 percent deposit upon booth space contract submission.  All payments made after Jan. 31, 2014 must be paid in full.  We accept payments via check or credit card (Visa, MasterCard, or American Express).
 
How many attendees were present at past meetings?
2009 Honolulu, HI 2,052 dental professionals
2010 Grapevine, TX 2,115 dental professionals
2011 Boston, MA – 2,452 dental professionals
2012 National Harbor, MD
2,524 dental professionals
2013 Seattle, WA –  2,201 dental professionals
 
Why should I become a meeting advertiser and/or sponsor?
The annual AACD scientific session is the ideal platform to showcase your business to the perfect target audience.  Advertising and sponsorship opportunities are available for hospitality events, premium items, at hotels and in the program guide. For more information, contact Jeff Roach at (800) 543-9220 or click here to send a message.
 
What are the important deadline dates?
Nov. 1, 2013 - Deadline for cancellation of booth space with a full refund (less $75 handling fee).
 
Jan. 31, 2014 - Final payments due on outstanding balances; Deadline for cancellation of booth space with a 50% refund; All contracts received after this date will require full payment. 
 
March 23, 2014 - Deadline for exhibitor badge registration & EAC badge registration.
 
Do I need to register booth personnel?
Yes, four complimentary badges will be provided for every 10' x 10' booth that is rented. Click here to register for your Exhibitor Badges. Additional badges are $100 per employee. Exhibitor Badge Registration deadline is March 23, 2014.
 
What are the move-in dates and times?
You can set up your booth on Wed. April 30, 2014 between 8:00 am and 8:00 pm.  All booths must be completed by 9 am on Thurs., May 1.
 
What are the exhibit hall hours?
Thur., May 1, 2014 11:00 am to 7:00 pm
Fri., May 2, 2014 – 11:00 am to 7:00 pm
Sat., May 3, 2014 – 11:00 am to 2:00 pm
 
What are the move-out dates and times?
Exhibitor tear down is between 2:00 pm to 10:00 pm on Sat. May 3, 2014.
 
Can exhibitors attend the AACD Welcome Reception, continental breakfasts, and educational sessions?
Exhibitors can attend the Wednesday eventing Welcome Reception; continental breakfasts on Thursday, Friday, and Saturday morning; and all three (3) General Sessions for FREE. Exhibit badges must be worn at all times for access to these events.  Exhibitors interested in attending educational courses for credit must complete general attendee registration.
 
Where and how do I make hotel/housing reservations?
Plan to stay at the Gaylord Palms Resort & Convention Center for both convenience and the opportunity to network with your direct customers. The room block will open in January 2014.
 
Who is the official service contractor?
Freeman Company. The AACD 2014 Exhibitor Service Kit is now available (PDF). Access the kit to order your carpet, electric, and any furnishing needs. Be sure to check out the early ordering discount deadlines for additional savings.